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EXAMPLE
FIELDER CRUSE ASSOCIATES Norwich
SECRETARY: PARTNERS (Feb 98 - Present)
Secretary to the Partners in an Architectural and Interior Design Practice. Work involves all administrative duties for this company, and the two separate companies of John & Pamela Fielder Chartered Architects and David Cruse MCSD Chartered Interior Designer, including: monthly accounts / bank reconciliation; petty cash imprest system; VAT Returns; Annual Returns; manual PAYE; checking Contractors invoices and issuing Certification of payment to Client; preparation of Project Schedules; Architects Instructions; audio and copy typing; stationery stock control; filing (drawings & correspondence); switchboard and Reception; Client and Contractor liaison.
BROWN & Co Norwich
SECRETARY: AGRICULTURAL DEPT.
(May 96 - Feb 98)
Secretary to the Consultants; Work entailed: updating of database and production of quarterly billings / invoices; general accounting/banking for the Norfolk & Waveney Milk Producers Group (Club Accounts); creating / updating spreadsheets; audio & copy typing (including mail merge for marketing send-outs); keeping diaries; flight, rail and hotel arrangements; hostessing at Agricultural Shows; liaising with Clients in the absence of Consultants; helping other secretaries improve their knowledge of Microsoft products.
ADIA ALFRED MARKS AGENCY
(Mar - May 96) Norwich
RECONCILIATION CLERK, NORFOLK & WAVENEY TEC
AUDIO TYPIST, ANGLIAN WINDOWS
SECRETARY TO INSPECTORS, SOCIAL SERVICES, COUNTY HALL
AEROMATIC-FIELDER Ltd Chandlers Ford
(Sept 95 - Jan 96)
STANDARD PRODUCTS DEPT.
ADMINISTRATOR / SECRETARY
Following a company restructure, remained secretary to Department Manager, but additional duties now included: collating and restructuring information for issue of quotations; assisting in production of new departmental Sales Portfolio; Minuting Meetings; E-Mail; audio typing; assisting with preparation of the departments’ Section of an ISO 9000 application.
PROJECT ENGINEERING SECRETARY
Secretary to the Project Engineering Manager and his team of Engineers. Responsibilities included: preparation of all documentation, including shipping & commercial, plus creating any new forms and spreadsheets required. General duties also undertaken were: keeping diaries; arranging and Minuting meetings (Internal and Client); stationery stock control; record keeping. Handling communications, liaison was with an international clientele. Progression of enquiries and the obtaining of technical and commercial details whilst showing a commercial attitude to profitability, cost and organisation.
A & B HOMES Ltd / A & B BUILDERS
Chilworth
SECRETARY TO PARTNERS (Jan 94 - Aug 95)
Working on own initiative, responsibilities included: invoicing; credit control; monthly accounts and bank reconciliation; manual PAYE and 714 card holders / SC60 payments (using BACS, cheques and cash); stock control; quotations; establishing new Customers; all general secretarial / office tasks. Duties also involved manning Reception and switchboard.
McALPINE HUMBEROAK Ltd Lowestoft
DATA INPUT CLERK (Apr 93 - Oct 93)
Production of data banks for the Quality Control Dept.; Registers of specifications, standard and calibrated items; supply of data listing for use by the Planning Engineer; produced cost reports for discussion between the Cost Engineer and Client. Occasionally assisting on switchboard / Reception.
INDUSTRIAL RESOURCE SERVICES
(Jan 93) Lowestoft
COPY CLERK, SLP ENGINEERING
PETROGRAMME AGENCY
(Nov - Dec 92) Lowestoft
COPY CLERK, SLP ENGINEERING
OFFICE CLERK, PETROGRAMME
ANGLIAN INDUSTRIAL SERVICES
(Jan - Oct 92) Gt Yarmouth
DRAWING / DOCUMENT CONTROLLER
(Bovis Construction, Castle Mall Project, Norwich)
Working as one of a team of three people, I was placed in charge of cataloguing, distributing and collating services and contracts drawings. Also responsible for issuing instruction and confirmation request sheets. Highly involved in the Bovis “Effectiveness Scheme”.
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